Why is two-factor authentication recommended to protect your corporate communications?

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To adapt to the global pandemic and continue to operate while complying with government guidelines, many companies have turned to working from home. In doing so, a tremendous amount of information is now exchanged online.

Unfortunately, many organizations are not aware that their business communications are not secure enough. Many still rely on standard security procedures requiring only a simple username or password, which are no longer sufficient to guarantee the confidentiality of online exchanges. They are therefore vulnerable to theft of confidential information and sensitive data by cybercriminals.

For a better level of corporate communications protection, new user identification strategies have therefore been developed. Among these, two-factor authentication is undoubtedly one of the most effective and easy to implement.

In this article, our cybersecurity specialists explain this computer protection measure and how it is useful for companies that allow working from home.

What is two-factor authentication?

Two-factor authentication, also called 2FA, is a secure computer access process in which the user must provide two pieces of evidence in order to be authorized to access a program, feature or file.

This strategy therefore provides a higher level of protection than single-factor authentication (SFA) methods, where the user only has to provide a single piece of information, such as a password or access code.

Different types of identification factors that may be required during an access request

There are several types of identification factors that may be requested during an access attempt. This creates unique combinations that cybercriminals cannot duplicate.

Knowledge factors

This is information that only the user should know. Passwords and personal identification numbers (PINs) fall into this category.

Possession factors

This is an object that the user should have with them at the time of the access request. It may be a magnetic token or a security card, for example.

Biometric authentication

This identification factor relies on the fact that each user has unique physical characteristics such as fingerprints or retina shape. Facial recognition is based on biometric factors.

Location verification

Location verification requires the user to be in a particular location. The user will not be able to log in if they are outside the geographic area where they should be. The origin of an access request can be known based on geolocation information such as an IP address.

How does two-factor authentication protect your business communications?

When working from home, a lot of confidential information circulates online and a large amount of it must be accessible to remote workers. Many organizations also rely on cloud hosting solutions to increase employee mobility.

A hacker who succeeds in pretending to be an employee and accesses a company’s computer resources could therefore easily seize data of great value to the organization (plans, formulas, research, creations) or cause system failures that result in operational shutdowns.

By requiring a second form of identification, two-factor authentication reduces the likelihood that a cybercriminal could impersonate a user and gain access to your computers, online backups, accounts or other sensitive resources. Even if a fraudster has been able to get his hands on your password, he won’t have the second element required to authenticate.

You also protect your customers by using 2FA

A computer attack can also have a direct impact on your company’s results if it causes a customer data breach. Worse yet, it can lead to a loss of credibility and make you lose their trust and loyalty.

A company’s effective IT infrastructure management therefore needs to include cyber security strategies for a high level of confidentiality and computer data security, such as two-factor authentication.

2FA on transactional sites

On a transactional site where customers need to enter sensitive information such as credit card numbers, two-factor authentication provides an additional layer of protection that enhances website and transaction security.

By creating a reassuring experience, businesses increase their ability to create seamless customer interactions.

Groupe SL helps you secure your communications and IT infrastructure

In summary, two-factor authentication is a very effective cyber security strategy for restricting access to your computer resources and sensitive information to authorized individuals. In a remote work context, it can make your communications more secure and even reassure your customers. You should therefore consider integrating it into your existing protections.

At Groupe SL, we can perform an IT security audit to identify security vulnerabilities in your IT system and determine if you should use 2FA. Based on this audit, we will also be able to offer customized solutions to strengthen your protection against threats such as viruses and hackers.

Why companies should have a business continuity plan

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What would happen if all of the world’s computing resources were suddenly no longer usable? It would be chaos! Finance, transportation, communications, all human activities rely on IT.

Thankfully, this scenario is unlikely, especially since most organizations that rely on technology have a business continuity plan in place to confidently deal with their greatest threats.

In this article, find out exactly what a business continuity plan is and how important it is for an organization to have one and keep it up to date.

What is a business continuity plan?

Business continuity is the ability of an organization to maintain its critical functions during and after a disaster.

A business continuity plan sets up risk management processes and procedures to prevent disruptions to critical services and restore full functionality as quickly and smoothly as possible.

The ultimate goal of a business continuity plan is to keep critical functions operational during a disaster or at least to restore them with the least amount of downtime possible. Obviously, today, these functions are mostly computerized or rely on the use of computer hardware.

A business continuity plan takes into account various unpredictable events such as natural disasters, fires, epidemics, cyber attacks and other external threats. These also determine:

  • How these risks will affect operations
  • How to put in place safeguards, procedures and policies to mitigate these risks
  • How the recovery procedures will be tested to make sure they work
  • How the process will be reviewed to be kept up to date

Which companies should have a business continuity plan?

Business continuity is important for organizations of all sizes, but it is typically only absolutely necessary for larger organizations to maintain all of their day-to-day operations during a disaster.

In fact, according to many experts, the first step in developing a business continuity plan is to decide which IT functions are critical and allocate the available budget accordingly. These functions and the budget will obviously vary depending on each organization.

Once the essential elements have been identified and the budget set, administrators can put in place systems to guarantee their availability.

Business continuity plan example

For a rapid IT system recovery following a disaster, organizations can keep up-to-date copies of data in different geographical locations instead of simply the main data centre using technologies such as disk mirroring and online backup.

Employees can therefore continue to access data without interruption while protecting the business from a computer data loss if a location is affected by a disaster.

Why is it more important than ever to have a business continuity plan?

Here are a few examples of why companies should develop a business continuity plan and update it regularly.

Threats are increasingly varied and dangerous

Downtime can be a result of a variety of sources. A business continuity plan should take into account any potential business disruptions.

Some threats, such as computer viruses and extreme weather conditions, even seem to be increasingly common. It is therefore necessary to make sure that the continuity plan is updated and protects the company against new sources of problems.

The market is more ruthless than ever

We live in an era where people are looking for instant satisfaction of their needs. Loyalty to a product or service vendor is less and less valued and competition is strong, so even the slightest setback due to a glitch or computer failure can result in a huge loss of customers and money for an organization.

Similarly, an institution that suffers personal data breach or loss could very well lose the trust of its clients and have its reputation compromised. In sectors such as finance or healthcare, a business continuity plan is literally vital.

It is sometimes a question of compliance

As regulations governing business activities become increasingly stringent, it is important to understand what laws and standards govern and affect a given organization. In this sense, business continuity may be a requirement for legal or compliance reasons.

It is the duty of organizations to put in place an appropriate business continuity plan if they do not want to risk being subject to sanctions or penalties.

Groupe SL helps you with your business continuity

In short, a company should have a business continuity plan for continuity of operations in the event of a disaster. This plan has even become a must to stay ahead of the competition because it helps avoid computer failures and maintain the fragile trust of the public and business partners. However, developing an effective continuity plan requires a company to undergo a self-assessment and weakness analysis.

At Groupe SL, we can identify the threats affecting organizations’ IT systems. We also help companies maximize the availability and security of their IT infrastructure by offering customized IT services.

Hire us if you have doubts about your company’s ability to quickly resume business in the event of a disaster.

How to effectively manage a remote team with Microsoft 365

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In 2020, many companies have been battling the odds to remain in business. Many of them have been able to survive the storm that is still raging by requiring their employees to work from home.

Introducing remote work into an organization is no small feat. It requires, among other things, appropriate IT tools and a new approach to manage a remote team.

Find out how some of the features of Microsoft 365 can help you manage your remote teams.

Microsoft 365 helps you better supervise remote work

You may already know that Microsoft 365 offers a number of tools and features that help employees collaborate while working from home. For example, using Microsoft Teams  allows your work teams to stay connected and communicate effectively through chat and video features.

Did you know that various software packages in the MS 365 suite also offer managers the possibility of consulting various statistics about their employees’ productivity?

A better overview of communications

Project managers whose employees use Teams can have access to valuable information for satisfactory results:

  • Number of team calls
  • Number of team chats
  • Number of private chats
  • Number of virtual meetings
  • And more!

You can even find out who attends these meetings, even if they include collaborators from outside the company. Teams statistics also make it possible to know who is involved in teamwork and who works more often alone.

Reports that measure the commitment of employees who work from home

Microsoft 365 can generate advanced reports and analyses that contain a wealth of information to identify each employee’s level of engagement and effectiveness during their shifts.

For example, you could track the use of applications such as SharePoint and OneDrive to see which documents have been viewed and modified and by who.

The reports can also provide information about the use of various Microsoft 365 suite computer programs, which helps identify process improvement and employee training opportunities.

Microsoft 365 helps you optimize your IT infrastructure for remote work

As previously mentioned, Microsoft 365 offers a high-performance application platform that provides detailed statistics on employee work, which helps you manage your remote team. However, the proper functioning of the MS 365 platform is partly dependent on the IT infrastructure your company relies on. This is why you should be able to identify when certain operations are slow or do not work.

With this in mind, a global performance metrics solution can provide full insight into all Sharepoint components: site collection, web application, database, events, and more, so that administrators can measure all aspects of the infrastructure. They will get an insight for optimizing the performance of the hardware that the company relies on.

Microsoft 365 provides security for data exchanged between remote workers

Cybersecurity of confidential data exchanged between employees is at the heart of remote working concerns. Employees therefore need to work with a secure infrastructure so that they can share confidential or personal information without the risk of it ending up in the hands of ill-intentioned people.

By using the Microsoft 365 suite and Teams, your company can create a secure workspace for collaboration and file sharing. You can also create online backups using MS 365 to securely store files and documents while keeping them easily accessible to those who need them to work.

Contact Groupe SL to get the most out MS 365 and your remote teams

In conclusion, implementing Microsoft 365 in your business can help you make sure that you get the most out of your remote teams. You will then be able to monitor your IT infrastructure and remote employees’ performance, in addition to securing the data exchanged between employees.

Regardless of the reasons that drive a company to implement Microsoft 365, it remains a productivity and collaboration tool that is almost essential in a remote work environment.  For more information on Microsoft 365 solutions or to discuss your needs with a company specialized in IT outsourcing, contact Groupe SL.

Watch out for viruses hiding in fake Microsoft Teams updates

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As more and more remote employees use Microsoft Teams to collaborate on different business projects during the COVID-19 pandemic, hackers are trying to take advantage of this situation. Microsoft recently warned its users about a virus that is hidden in fake Microsoft Teams updates.

In this article, our cyber security specialists explain the strategy of hackers involved in this scheme and how to protect yourself from it.

A fake MS Teams update with hidden ransomware

In recent years, hackers have developed new tactics to take companies and institutions hostage.

Ransomware, or CryptoLockers, are Trojan horse type computer viruses that lock data stored in an IT infrastructure using a technique called asymmetric encryption. The owners of affected systems have no choice but to pay a ransom to the hackers if they want to recover their data. This is the kind of virus hiding in a fake Microsoft Teams update.

A misleading advertisement that seems to be legitimate

To spread their ransomware, hackers simply bought advertising space online. Both on websites and in search results, internet users may come across a legitimate, professional looking advertisement informing them that a Teams update is available.

Thinking they are doing the right thing, many people click on the ad and unknowingly install a malicious file that contains a backdoor for hackers to access their computer.

How to protect yourself from these kinds of threats

The best way to protect yourself against this computer virus is to be vigilant about Microsoft Teams advertisements that you may see online, especially if they lead to a supposed update. We recommend always updating your MS Teams and other Microsoft 365 suite tools within the software itself.

Installing an antivirus and firewall specifically designed for a professional working environment is another good way to counter the plans of hackers trying to take advantage of the remote work environment.

To avoid having to pay a ransom to regain access to your data, you should also keep backups of all your data on a variety of platforms.

Finally, Microsoft itself has recommended:

  • Using a web browser capable of filtering and blocking malicious sites
  • Using strong, random passwords for local administrators
  • Limiting administrator privileges to essential users

Protect your IT infrastructure from viruses with Groupe SL

In conclusion, keep an eye out and warn your family and colleagues of this computer threat!

Contact our team of cybersecurity specialists if your computer systems contain sensitive data and confidential information that you wish to protect. We will be able to discuss your needs and suggest appropriate solutions.

How to use Microsoft Teams in a business

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A worthy heir to Skype Enterprise, Microsoft Teams is a software that redefines the way businesses and their employees work remotely. When working remotely, MS Teams makes it much easier to collaborate and communicate with likeminded colleagues.

However, to truly benefit from the implementation of Microsoft Teams within an organization, it is essential to use its many features correctly, including private chat, conversations, virtual meetings and calls, to name a few.

Here is a short guide to using Microsoft Teams to the fullest in a business.

Communicate effectively with colleagues using Microsoft Teams

With MS Teams, you can create work teams based on the organization of a project and the related tasks.

Within each team, channels are sections that organize conversations so that members working on a specific part of a large project can collaborate without involving the entire team.

Users can use channels to chat, share files (Word, Excel and other files using Microsoft 365), hold meetings and share their screens. All content is saved online and easily accessible.

Like teams, channels can be private or public. Conversations, files and notes on the different channels are only visible to team members who have permission to participate in those channels.

Here are just a few tips to effectively communicate on MS Teams.

Make sure to tag your recipients

If you want a quick response from a colleague, simply tag them in your message with the “@” symbol. This will notify them and they will quickly become aware of your message.

Ask participants for permission before inviting new users to a conversation

Users invited have access to all content that was shared in a conversation. To protect your company’s confidential data or private information, ask your colleagues or IT service departments for permission before inviting external users to collaborate on Teams.

Improve calls and meetings using Teams

When remote working, Microsoft Teams can help improve your business meetings and even your training with an online meeting feature for up to 10,000 users.

Online meetings can include anyone inside or outside of a company. This feature also includes scheduling assistance, note-taking assistance, file uploads, and chat during meetings.

Here are some tips to follow during online meetings on Teams.

Avoid video calls if your internet connection is weak

Although video calls are more efficient than audio conversations, you should avoid using this feature if your internet connection is slow or unstable. Otherwise you may have difficulty displaying a clear image.

That said, with Teams, as long as there is at least 1.2 Mb/s of bandwidth available, you can enjoy a high-quality audio/video experience.

Only activate your microphone when you need to speak

If you are in a noisy environment, make sure your microphone is not picking up ambient sounds and making the conversation inaudible. You should ideally get into the habit of turning your microphone off when you are not speaking and turning it on when you are speaking.

Make full use of the private chat feature of MS Teams

Teams’ chat feature can be used to talk to other users in an informal setting. You can exchange files, GIFs, emojis and stickers.

However, you should use it correctly so that it does not become a distraction for the team.

Avoid discussing topics related to work on the chat module

The chat feature should be used to discuss topics that are not directly relevant to the projects you are working on.

If you chat with a colleague via the private chat module, other project stakeholders will not be aware of progress. This can result in communication and coordination problems.

Avoid sensitive topics or derogatory comments

On Teams, new participants in existing chats can view previous conversations. So be sure to avoid making derogatory comments about your colleagues or superiors.

However, you can select the option to not share a conversation history when adding a new participant.

Avoid creating too many new chat windows

To avoid confusion, limit the number of chats you create. Otherwise, you may end up with multiple conversations with exactly the same people and have trouble finding your way around.

The best time to use Microsoft Teams in your business

Now you know how to optimize your use of MS Teams. You may have also noticed how much this IT collaboration tool can increase team performance when working remotely!

If you want to use Microsoft Teams in your business, let us guide you through the process and make sure you get the most out of it. Contact us for more information.

Why is cyber security of your data important to your business?

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Nowadays, most organizations keep their important data and documents as computer files.

However, because they are often full of personal and banking data, corporate IT systems and databases can be a goldmine for cyber criminals.

In fact, in recent years, they have taken hostage contractors who have not made cyber security a priority. They have especially done so by using CryptoLocker, malicious ransomware software.

Here is more information on CryptoLockers and why you should strengthen the cyber security of your corporate data.

What are CryptoLockers?

CryptoLockers are computer threats that have become much more common in recent years. They are malicious software such as Trojan horses that infect a computer and then look for files to encrypt. This includes everything on hard disks and all media connected to the computer, such as USB sticks or any shared network drive. CryptoLockers can even access online backup files in a cloud.

Once an IT system is infected, files are locked using a technique called asymmetric encryption. This method relies on two computer keys, one public and one private. Hackers encrypt data using the public key, but they can only decrypt it using the unique private key they hold.

The CryptoLocker virus will display warning screens indicating that your data will be destroyed if you do not pay a ransom to obtain the private key, hence the name “ransomware.”

Potential impacts of a CryptoLocker cyberattack on your business

If your organization’s computer system is not well protected against cyber attacks such as CryptoLocker, you risk a variety of negative repercussions. Some of them may even threaten the sustainability of your business.

Significant monetary losses

Businesses affected by ransomware can suffer significant monetary losses.

They may have to temporarily suspend their business operations because they no longer have access to their IT infrastructure, which is held hostage by hackers.

Stolen intellectual property (the plans of a prototype for example) via a computer attack can also have a cost for a company.

Moreover, repairing damaged IT systems can result in unanticipated expenses that affect the budget balance.

Compliance issues

Companies from a variety of industries are subject to strict regulations governing the management of sensitive customer data.

A CryptoLocker-type computer attack can make it impossible for an organization to ensure the confidentiality of the personal information it keeps on its system. It could therefore be subject to fines or regulatory sanctions.

A tarnished reputation

Customers of a company affected by data theft can lose the trust of their customers, especially when the case is high-profile. This can lead to the termination of business partnerships and contracts.

In some cases, individuals and organizations whose personal information has fallen into the hands of hackers will go so far as to take legal action against the company affected by the CryptoLocker.

How to strengthen your cyber security and protect yourself from CryptoLockers

Now that you know the serious consequences of cyber attacks, here are some steps you can take to improve your cyber security.

  • Make sure your antivirus, firewall and other protection software are regularly updated. These can detect many of the most recent computer threats.
  • Keep backups of all your documents on a variety of platforms. It is much easier and faster to recover your documents from a backup file than to decrypt them if you have been the victim of a ransomware.
  • Adopt an authorization management model that minimizes your employees’ ability to modify files containing sensitive data. This can limit the spread of a CryptoLocker since it can only infect folders that a user can
  • Monitor abnormal file activity and user behaviour to detect, report, and respond to potential threats.

Groupe SL: your cyber security and data protection ally

It has become clear that effective cyber security measures are essential for businesses of all sizes. SMEs and smaller businesses obviously don’t always have the resources to do this in-house.

If you need help protecting yourself from viruses, CryptoLocker, data leaks and other computer threats, contact our team of cyber security specialists! We will be able to discuss your needs and propose adapted solutions.

What are the differences between Skype for Business and Microsoft Teams?

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Does your business use the Skype for Business communication platform?

In the last few years, Skype for Business has earned a reputation as a valuable tool for communicating with people outside the office. It is also excellent for organizations to hold meetings and even conduct job interviews remotely. But did you know that this paid version of Skype designed specifically for businesses is being replaced?

Its successor is Microsoft Teams.

Wondering if you should invest in this newer product? Here are the main differences between Skype for Business and Microsoft Teams to help you make an informed decision.

Audio and visual quality: Microsoft Teams wins

Microsoft Teams tends to be better than Skype for Business for networks that struggle to provide sufficient bandwidth.

As long as there is at least 1.2 Mb/s of signal available, you can enjoy a smooth, high-quality audio/video experience with Teams without having to deal with the classic frozen screens and involuntary stuttering.

Chat and messaging options: Microsoft Teams offers greater flexibility

Another major difference between Skype for Business and Microsoft Teams is the possibilities offered by their chat module.

With MS Teams, users can log in and access each private or group discussion to view its full history. All conversations, regardless of when you left or were added to the discussion, are accessible unless they are individually deleted.

Third-party integration: Microsoft Teams is way ahead

Microsoft Teams can incorporate more than 150 third-party applications, most of which are part of Microsoft 365, to improve a company’s productivity. This means that users can quickly access files, other users and apps they need to get the job done.

This feature streamlines workflows and saves your employees a lot of time. Users can use Apps to access certain services without having to switch platforms.

For example, users can use Microsoft Teams to share Wikipedia articles, weather updates, stock information and other points of interest without ever leaving the chat window.

File transfer: easier with Microsoft Teams

Thanks to Microsoft Teams, files can be transferred via SharePoint and accessed offline, unlike with Skype for Business.

You can also send GIFs, stickers and memes to users directly from the Microsoft Teams store.

Guest access: Microsoft Teams simplifies collaboration

With Skype for Business, collaborators can be invited by email or calendar, but they need to install a web plug-in or the Skype for Business app to participate.

On Microsoft Teams, when someone is granted “guest access,” they can create a chat channel, participate in a private discussion, share files, and post, edit, and delete messages. This new possibility makes it one of the best IT collaboration tools.

Interested in switching to Microsoft Teams?

As you can see, Microsoft Teams has several new features and characteristics that differentiate it from Skype for Business. These help organizations communicate more effectively and promote collaboration between employees, especially in remote work environments.

Want to switch to Microsoft Teams? There is nothing simpler! At Groupe SL, we can guide you through this process and make sure that you are able to use it to its full potential. Contact us for more information.

What is IT outsourcing?

Businesses have many choices when it comes to IT services. They can either equip themselves with the infrastructure and equipment required for their daily operations or they can outsource their IT services.

Are you curious what IT outsourcing is really all about? If you don’t know anything about the topic yet, this article will give you a good understanding of the concept.

Definition of IT outsourcing

Outsourcing is the process of subcontracting some of your services to a third party or organization outside of your company. This can be done both locally and internationally. The goal is to have this partner manage certain business activities for you. This is a common practice. Specifically, it allows companies of any size to grow as their needs change, without major risk or investment.

More precisely, IT outsourcing involves hiring outside resources to manage all or part of a company’s IT services.

Typically, there will be an IT outsourcing contract that confirms the agreement and sets out its terms and conditions. This contract outlines the subcontractor’s responsibilities. This is important because there can be so many aspects to the management of an IT infrastructure and the specifications that go with it that it becomes essential to determine which ones are included in the contract.

Is IT outsourcing suitable for all businesses?

Businesses’ needs for managed IT services will vary depending on the size of the organization, what industry it operates in, its IT assets, etc. However, in an era of digital revolution in business, most companies would benefit from having IT strategists who can guide them through different areas of IT while they focus on their core competencies.

Sometimes even a small contribution from an IT management partner can make a big difference.

Frequently outsourced projects in IT outsourcing

Companies often outsource their data storage because using the partner’s cloud service is often cheaper and more secure. In addition, this type of agreement typically includes software and data security updates.

In addition to this, companies often outsource their web development, hosting and maintenance or management of their websites and applications.

Moreover, companies outsource their IT systems to benefit from quality technical support and get better advice on business telecommunications. An IT outsourcing firm can even train teams to better master an IT environment.

The benefits of IT outsourcing

IT outsourcing provides many benefits that can contribute to a company’s success.

Reduced costs

Among the benefits that can result from IT outsourcing are cost reductions.

Most of the time, IT outsourcing can save you money by avoiding large investments in IT infrastructure, especially with cloud hosting solutions.

In fact, IT outsourcing firms are known for their ability to centralize and streamline computer equipment. This resource streamlining often translates into substantial savings for the client.

An IT budget that’s easier to manage

Even if an IT department’s expenses are predictable, unforeseen costs can disrupt a company’s budget balance. Just think of the unexpected costs that can result from employee absences or equipment repairs.

Outsourcing IT services avoids these unforeseen expenses because the services are performed according to precise specifications and at the price stipulated in the contract.

Access to scarce skills

IT outsourcing also provides access to skills that may not be available locally. Partners can be located on the other side of the street or on the other side of the world, without any negative impact on the company. Consequently, depending on your needs, you can do business with an Australian, Chinese or American company to make up for the skills you are looking for.

Excellent IT service management through outsourcing

Managing a business is a complex undertaking. IT outsourcing helps lighten the burden on managers and their teams. In addition, it provides increased security without increasing the company’s tax burden. When reviewing your IT structure, you should keep this in mind. Who knows, you may well come out a winner?

For more information on this subject or to outsource the management of your IT services to a trusted partner, contact Groupe SL.

What are the benefits of Microsoft Exchange for business?

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Technological advances help businesses and workers be more connected than ever despite the distance between them. Employees are increasingly working remotely from different locations rather than in crowded offices.

Employees working from home still need full access to their email to remain productive since business communications can take place anytime, anywhere.

Many businesses have chosen to implement the Microsoft Exchange mail server to address this problem. This server can be accessed from anywhere with a hosted cloud solution.

Why is this tool today’s top choice for businesses around the world? Here are 3 benefits of Microsoft Exchange for businesses.

1 – Microsoft Exchange guarantees email security and confidentiality

Microsoft Exchange’s biggest advantage for businesses is the guarantee that your emails will not end up in the hands of ill-intentioned individuals.

Microsoft spent billions of dollars to make sure that data shared on Exchange and other Microsoft 365 tools are even better protected in the cloud than on your own local server.

Microsoft Exchange is effective against all types of IT threats and complies with all major personal information and confidential data protection standards.

Its multi-layer filtering also prevents spam from reaching your inbox, making it a safe option for your business.

2 – Anyone can work efficiently with Microsoft Exchange

When it comes to simplicity, user-friendliness and practical features, no other mail server can compete with Microsoft Exchange. This is a major advantage since a tool that is easy to use simplifies processes and reduces the risk of errors and reliance on IT support teams.

Exchange offers fast and intuitive email commands. It has smart search functions to quickly find emails archived in your system. You can search by keyword, author or date to obtain fast and accurate results.

Exchange is also compatible with most cell phones without complicating its use.

3 – A messaging solution that is always up to date with Exchange

The cloud version of Exchange provides your business with an online messaging solution that is always up to date. Your cloud service provider will give you access to all Exchange server updates as soon as they become available.

Cloud hosting also prevent you from running out of storage space and having to perform expensive upgrades to your IT infrastructure. As a result, a cloud Exchange server is an ideal solution for a fast-growing business with changing needs.

Switch to Microsoft Exchange with Groupe SL

In conclusion, the Microsoft Exchange mail server has many benefits for businesses. Whether in terms of mobility, security, ease of use or scalability, this tool is well above the fray.

However, an excellent email hosting service is only one component of an optimized IT infrastructure. Contact Groupe SL to know more about the best IT management strategies for business and for expert advice. We will gladly help you deploy your IT solutions.

Why you should migrate your file server to SharePoint Online

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SharePoint Online is a collaborative online system that is part of Microsoft’s Office 365 software. It uses workflow applications, list databases and security features to enable better file management in a business environment.

Many companies that need to manage a large amount of files have recently made the leap to this system because of its advantages in comparison to standard file servers.

Find out why you should migrate your file server to SharePoint Online.

Migrating your file server to SharePoint Online fosters collaboration

Working efficiently as a team is a challenge for any business.

There are multiple ways to improve IT collaboration between your employees in the age of remote work, such as migrating your file servers to SharePoint Online.

Increased file accessibility

A standard file server only gives you access to your files from the local network, but SharePoint Online gives you access to your documents from anywhere, no matter the distance.

You can also use metadata on files with SharePoint Online, making it easier to access the documents you need. This is much more efficient than searching in a standard file server’s fixed file directory.

Easy file exchange

SharePoint Online allows you to easily share your documents with users within your company or external users rather than having to exchange multiple versions via email.

You can also co-edit your documents with collaborators and retrieve modifications made anywhere by anyone on a document with SharePoint Online.

SharePoint Online also increases remote working efficiency with the option to define workflows to automate validation and proofreading processes, while the system organizes the different versions of your documents.

Migrate to SharePoint Online for increased security

If your company is in charge of securing file access, you know that providing a high level of protection is expensive.

SharePoint Online makes it easier and more affordable to protect your sensitive or confidential data.

Greater access control

With SharePoint Online, you can specifically determine who can access your files and whether they can edit or view only. Access to information is also controlled at user level with two-factor authentication and at the level of the device used.

Option to limit actions

You can determine the actions allowed for each user and each file with SharePoint Online. For example, you can prohibit certain users from saving and printing a file.

Groupe SL can help you migrate to SharePoint Online

In conclusion, migrating your file server to SharePoint Online will improve employee and partner collaboration and the protection of your online documents and files.

As Microsoft 365 Software specialists, Groupe SL can help you migrate your file server to SharePoint Online. You will benefit from a managed IT support and training that will help you optimize how your new tools are used.